Volunteer Opportunity: SAD Events Coordinator

Help bring the magic to life at SAD Mag events!

SAD Magazine is looking for an organized, detail-loving human to help us plan and pull off our signature events. As our SAD Events Coordinator, you’ll work alongside our Events & Engagement Manager to support the execution of everything from launch parties and workshops to community pop-ups and beyond.

This is a 6 month volunteer position (with the possibility of extension) that requires a time commitment of approximately 3–6 hours per week. Hours may increase slightly during the lead-up to major events like our bi-annual magazine launches. You’ll be reporting to the Events & Engagement Manager and working closely with other volunteer coordinators to ensure the SAD event calendar runs smoothly and joyfully.

This is a great role for someone looking to build experience in planning events, community programming, and behind-the-scenes magic-making.

What you’ll do:

• Help plan, organize, and execute SAD events - virtual and in-person

• Coordinate event logistics like timelines, checklists, RSVPs, and supplies

• Communicate with performers, hosts, vendors, and volunteers to make sure everyone’s in the loop

• Assist with event promotion - think writing blurbs, updating calendars, and supporting social content

• Support on event days with setup and teardown, guest check-in, tech, and ensuring events run smoothly

• Gather post-event feedback and help us dream up how to make the next one even better

• Collaborate with our SADvocate Volunteer Coordinator to keep programming cohesive and community-focused
  

You’re a great fit if you:

• Love a good to-do list and thrive on staying organized

• Are a clear, proactive communicator who isn’t afraid to send that follow-up email

• Get excited about creating events that are inclusive, welcoming, and fun

• Have some experience with event planning or coordination (can be formal or informal!)

• Are comfortable with occasional physical tasks, like lifting boxes or event supplies (up to 20 lbs)

• Are reliable, team-minded, and not afraid to roll up your sleeves day-of

• Have a valid BC driver’s license and are down to do the occasional supply run or venue visit (big plus, but not required)
  

What’s in it for you:

• Real experience in arts event coordination, programming, and production

• A behind-the-scenes look at how SAD Mag events come together

• A chance to shape how we show up in the arts community and create memorable experiences

• The joy of working with a creative, kind, and slightly chaotic team of humans

• A glowing reference from SAD Magazine

To apply:

Please fill out this Google form by May 11th, 2025. Send us a little something about who you are, why this role excites you, and any relevant experience (school, life, work – we love community spirit and enthusiasm just as much as a formal resumé). Bonus points if you include your dream event theme or setup.